Are you planning a corporate event? Whether you’re planning a company anniversary party or a networking bash, organizing a large business event can be a lot of fun. But it’s also a lot of work. Without proper planning, the event can end up being a flop. However, the right planning ensures that everyone has a great time.
If you’ve never done this before, don’t worry. It’s easy to plan a successful party with the right strategy. Every corporate event requires a great venue, delicious food, and entertainment that is appropriate for the event. Follow these easy steps on how to plan a corporate event.
Book a venue. The venue is one of the most important aspects of planning a party. It’s the location, the place where people will gather to socialize, dine, and maybe even dance.
When deciding upon a venue, it’s important to consider the following: location, size, and accommodations. Ideally, you want a venue that is near the office or business. Next, you need a venue large enough to accommodate your guest list. Finally, the venue needs to meet the needs of the party. Do you need tables and chairs? Do you need a stage for the band? Do you need valet? Finding a venue that meets all your needs will ensure that everyone has a great time.
Hire an experienced event caterer. Corporate event catering is a specialty, which means that not every catering company has experience in catering for large corporate events. Before you book an event caterer, make sure that they have experience in cooking for large events.
Consider renting a PA system. Every corporate event requires a PA system, the microphone and amplification system used for announcements. The PA system can be used by the host as well as any speakers of the night. Regardless of the entertainment for the evening, the organizer can use the microphone to say a few words, whether it is to welcome the guests or discuss the itinerary for the night.
Provide entertainment. The entertainment for the night depends on the type of event you’re planning. If you’re throwing a celebration such as an anniversary or a special milestone for the company, live music and dancing is appropriate. If the event is to honor certain staff members, the entertainment might be a simple as a few speeches and a slideshow.